What should an appointment email contain?

[subornaakter20]

An appointment-making email should be composed of four parts: the recipient's name, self-introduction, main text, and closing remarks. We will explain the outline of each part.



1) The recipient's name
At the beginning of the email body, please investor leads write the recipient's name, such as their company name and name (sama). Do not abbreviate the legal entity name, and write the full name.

Also, if you know the department or position, including it will give a more polite impression. If you do not specify a person's name, please state the company name and department and the "To" part.



② Greetings and self-introductions
Next, write the greeting. The key here is to use a greeting depending on whether you are sending an appointment email to someone for the first time or if you have done business with the person in the past.

When sending an appointment email to someone for the first time, explain who you are and why you decided to send the email. An example of why you decided to send the email would be something like, "I saw your company's website and decided to contact you."

If you have done business with this person before, include information about who you are and what your previous business dealings were.



③ Purpose and main text
After introducing yourself, you write the main part of the email, which is the most important part of an appointment-making email.

Reason for sending the ApoMail
Appointment details
Potential date and time of the deal
In particular, the reason for sending the email and the details of the appointment tend to be lengthy, but it is important to make the body of the email concise and to the point so that the recipient can easily understand it.